Companies dealing with inventory management can have a crucial benefit from utilizing the check-in/check-out software and enhance the organization and expansion of the process. It will allow keeping data consistent through all the processes and connect various tasks into a smooth workflow.

Let us dive deeper into the essence of this kind of software. Companies pick the items that will be tagged and tracked. Each asset is given a QR Code for efficient monitoring and unique tracking. QR Codes, in comparison to their plastic or metal prototypes, can be adult attached and removed, are temper evident. Assets can be present by tools or vehicles. They are of the utmost importance for construction, rental, and manufacturing units. The organization ensures that assets are scanned-in/-off and gather the needed data from different checkpoints.

Items can be linked to:

-employee identification cards

-equipment 

-badges

-codes of security

-various interval membership cards

QR codes allow storing and easily access the needed valuable data by simply scanning the item. One can also trace the movement of the items and their returns. Moreover, it allows avoiding asset loss and misplacement.

It is possible to record everything manually is possible, however too time-consuming. Thus, using quick automatized methods will be quite beneficial for any organization.

Here is the list of the biggest advantages of check-in/check-out software:

Ability to avoid theft. Assets get tags and are assigned to a certain department or employee. The software notifies employees about the item movement or return.

Increased employee productivity. It considerably cuts the need to search the necessary info manually. They can find the asset needed to perform the job. As they are always located in the needed place. Thus, it cuts the time and increases productivity both of employees and organization overall.

Better maintenance. The software allows scheduling the maintenance of the items and equipment. It also enables tracking the records of maintenance.

Performance indicators provide measurable goals.

Each employee can access data in accordance with the allowed security level.

GPS-based tracking. It enables smoother workflow movement and general operations.

Reports. You eliminate the paperwork thus saving time and resources check-in/check-out software enables you to automatize the processes through in-built algorithms. Moreover, it helps to track the records and create customized reports improving the overall workflow.

The main aim of QR code software is the extraction of valuable data to make your organization more data-driven, track item's lifecycle, monitor the core metrics.

Other benefits of check-in/check-out software:

Automated processes of scheduling

Track of employee’s come and go

Quick and simple set up

Instant capture of data

Streaming of tech info to databases

Efficient inventory management

Rational spend of expenses with predicted maintenance periods

Improved customer service 

Extracted data for comparison 

Inventory disorganization is one of the core problems faced even by successful entrepreneurs. It may be caused by the lack of systems check and assets balance. Utilization of the wrong tools only wastes the time of the entrepreneurs and causes long-term negative impacts.

Here are possible problems that can be caused by the wrong software:

Internal fraud. Without solid software, one cannot control such issues, and the losses can be up to $60 billion.

Inaccurate data reports. Manual documentation increases the chances for errors.

Vendor fraud. Having no control over external and internal operations as well as complex supply chains increases the possibility of inventory loss through fraudulent activities.

To optimize the inventory organization and avoid major risks one can:

Create custom labels for better asset management. Multiple departments acquire specific item management in accordance with needs. QR Code software allows creating customized tags for necessary inventory items and locating them in the necessary department.

Track location and achieve data transparency. Employees can relocate the items that are needed on the other locations and arises the need to keep track of such items. Check-in and check-out software can track the inventory movement and reduce the probability of fraud by maintaining strict checks on item usage.

Frequent audits. Regular audits allow tracing the business plan progress and success. Through audits check-in and check-out software help to: spot weaknesses in operations, improve accounting, forecast future trends and attain regulatory compliance.

To keep the assets in a good shape and control all the operations, your company needs to have a reliable vendor responsible for software supply and maintenance. The wrong choice may result in money losses and negatively influence your reputation.

Inventory management can be a daunting process even for advanced organizations. GBKSOFT offers cloud-based QR code software solutions built specifically for customers’ business needs. It is the best possible tool to track all tools circulating through company operations.

The software keeps track of all processes, collects data on asset movement preventing the loss of inventory and enhancing real-time visibility of the equipment. It offers a unique ability to track real-time data.

The team offers:

-AI/ML powered solutions for better data processing and extracting the necessary insights

-Ability to enhance the CRM system based on extracted from real-time data insights.

-Full-fledged web based and mobile apps

-Fast time to market 

-Reasonable agile pricing models 

-Continuous software support and maintenance 

The team offers to track mobile tech options, QR  Code scanning tools to track your data in real time.

Custom QR Software solutions by GBKSOFT allow to fully satisfy the objectives of the current client and quickly scale up business operations. The enhanced security measures, as data backups allow storing organization authentic data. Having all operations under control will allow running smooth management and increase revenue opportunities.